Pre-College Program Activities Staff

Pre-College Activities Staff

Harvard Summer School (HSS) seeks multiple staff members for the Student Activities Office (SAO) for the 2026 summer session. Serving a diverse population of students in the Pre-College Program, Activities Coordinators manage and create the signature Passport program events and staff the Student Activities Office. The Harvard Pre-College Program is a rigorous and enriching holistic summer experience targeting talented high school students. The Program offers three, non-credit, two-week sessions where students take courses with Harvard affiliated faculty. In addition to college-level course work, students partake in the Pre-College Passport, a program designed to ensure students have a well-rounded experience by participating in activities in each of the following categories: academic exploration, college readiness, residential activities, and trips and recreation.

Senior Activities Coordinator

General Overview

Reporting to the Assistant Director of Student Engagement and Residential Life, the Pre-College Senior Activities Coordinator (AC) will gain valuable leadership and student affairs experience, working to plan an engaging in-person student experience for the upcoming summer session as well as work with the Pre-College and GP & SSP activities staff to provide oversight and guidance over programming. The Senior AC will be responsible for assisting with program planning, hiring processes, event logistics for the 2026 summer session, organization of event and training materials, and management of the Pre-College office. Upon acceptance of this position, the Senior AC is expected to complete pre-assigned work, attend online meetings and training. The Senior AC is required to arrive on campus by noon, Sunday, June 8, 2026, and remain in residence until mid-afternoon, Saturday, August 1, 2026. 

Time Commitment: Spring (Part-time ~10-14 hours/week). Summer (Full-time ~40 hours/week)

Compensation: February– May 2026: $18/ hour, 10-14 hours a week.

June – August 2026: $7,000 plus room and board for the full summer term. 

Number of Positions: 1

Spring Responsibilities (Remote)

  • – Collaborate with the Assistant Director to define the program’s vision and strategy for the upcoming session. 
  • – Assist with the recruitment and hiring process for Activities Coordinators, including managing applications. 
  • – Support event planning and logistics for the 2026 summer session. 
  • – Coordinate with Harvard Summer School partners to secure event tickets. 
  • – Manage and maintain program information on the Blackthorn platform (event management tool), ensuring all details are accurate and prepared for the summer session. 
  • – Contribute to the planning and development of training for Activities Coordinators. 
  • – Attend weekly one-on-one meetings with your supervisor to review progress and receive guidance. 
  • – Take on additional responsibilities as assigned. 

Summer Responsibilities (In Person)

  • – Supervise, train, and evaluate the Pre-College Activities Coordinators, ensuring they are equipped to perform their roles effectively. 
  • – Participate in an on-call rotation to address any program- or event-related concerns. 
  • – Co-lead weekly staff meetings with the GP & SSP Senior Activities Coordinator to ensure effective communication and progress. 
  • – Oversee the use and management of Blackthorn, troubleshooting any issues that arise. 
  • – Assist with check-in, orientation, and check-out, which take place on three Fridays and Sundays. 
  • – Manage communications with Pre-College students using Salesforce, Mailchimp, and Blackthorn. 
  • – Coordinate with your supervisor and the Associate Director of the Pre-College Program to collect Proctor feedback. 
  • – Foster and maintain a positive, inclusive, and productive office culture that thrives in the fast-paced Harvard Summer School environment. 
  • – Attend weekly one-on-one meetings with your supervisor to review progress and adjust priorities as needed. 
  • – Take on additional responsibilities as assigned. 

Learn More

2026 Pre-College Senior Activities Coordinator Job Description

Application

Applications are now closed.

Activities Coordinators

General Overview

Reporting to the Senior Activities Coordinator, the Pre-College Activities Coordinators work in the Student Activities Office alongside the Secondary School and General Program ACs. The office staff plans an extensive series of events under the Pre-College Passport and oversees the logistics of academic field trips. These include guest lectures, social events, campus visits to local universities, and trips to notable destinations throughout New England. 
 
Through valuable project management experience, SAO Activities Coordinators oversee a critical part of Harvard Summer School operations. Upon acceptance of this position, all ACs are expected to complete pre-assigned work, attend online meetings, and participate in training, which may begin in late May. 
 
Pre-College Activities Coordinators are required to arrive on campus by 4 p.m. on Monday, June 8, 2026, and remain in residence through mid-afternoon on Saturday, August 1, 2026. 

Time Commitment:This is a full-time position (~40 hours/week). Pre-College ACs may not work another job during the summer term.  

Compensation: $5,500. Plus room and meals

Positions Available: 4

Responsibilities

Passport Program 

  • – Serve as the primary coordinator and point of contact for Passport programs and academic events. 
  • – Coordinate event logistics to deliver a seamless student and facilitator experience. Logistics include registration, speaker preparation, Zoom/classroom setup and hosting, post-event surveys, and related tasks. 
  • – Manage communications with Pre-College students using Salesforce, Mailchimp, and Blackthorn. 
  • – Partner and manage logistics across multiple university offices, including Dining Services, Media and Technology Services, Outings & Innings, and Transportation. 
  • – Gather and maintain information on activities (e.g., event sign-ups, attendance, cost, student feedback) and use this data to write an end-of-summer evaluation. 
  • – Oversee and manage Blackthorn (event management tool) and Qualtrics forms. 

Operations 

  • – Assist with check-in, orientation, and check-out, which take place on three Fridays and Sundays. 
  • – Participate in an on-call rotation for activities-related emergencies. 
  • – Coordinate the daily operations of the Activities Office and keep students and residential staff informed about upcoming events. 
  • – Uphold and enforce strict adherence to HSS policies and procedures; report any instances of policy violations. 
  • – Participate in weekly meetings with the Senior Activities Coordinator, Assistant Director of Student Engagement and Residential Life, Associate-Director of the Pre-College Program, and other members of the Student Activities Office. 

Functional Supervision 

  • – Serve as a leader and resource to Proctors by providing help, support, and guidance. 
  • – Manage Proctors assigned to assist with activity implementation and staffing the Activities Office. 
  • – Coordinate with supervisors to provide Proctor feedback in real time and during formal evaluations. 

Onboarding and Training 

  • – Participate in staff orientations and online and in-person trainings. 
  • – Complete all assigned online training modules prior to arrival on campus. 
  • – Attend and actively participate in AC training. 
  • – Plan and present activities-related training sessions for all Proctors and Resident Directors. 

Other responsibilities as assigned. 

Learn more

2026 Pre-College Activities Coordinator Job Description

Application

Applications are now open, click here to apply! The priority deadline is January 30, 2026.